Boards and Committees
Please check the meeting calendar for details of Committee and Board meetings as some Committee and Boards have resumed their meetings in-person.
Are you looking to give back to your community by volunteering your expertise, time, and talents as a member of one of the Advisory Committees for the Municipality of Port Hope? On this page you will find advertisements for vacancies on our Committees and Boards as well as information about the application process. You can also learn about the mandate and purpose of each Committee and Board.
We also offer other committee opportunities within the Parks, Recreation and Culture department that are not Advisory Committees for Council, but rather serve to steer programing and initiatives within the department. Review the list of other opportunities.
Committee By-law
On February 16, 2021, Council passed By-law 05/2021, being a By-law to Define the Mandate and Meeting Procedures for Local Boards and Committees.
Boards and committees recruitment
The Municipality is now seeking applications for appointments to advisory committees. If you wish to play a key role in the Municipality of Port Hope's future and would like to have your name considered for appointment to any of the advisory committees outlined below, please submit the required Local Board and Committee application form.
Qualifications for an appointment
Here is a list of the qualifications that you must meet in order to volunteer on a board or committee.
- Must be a ratepayer or resident of the Municipality;
- Minimum 18 years of age, unless specified as a youth member which is age 13 to 17
- Not an employee of the Municipality;
- Unless otherwise defined appointments will be for staggered terms
Boards and Committees requiring representatives
- Accessibility Advisory Committee
- Port Hope Public Library Board
- Property Standards Committee
Why volunteer?
The Municipality greatly benefits from the expertise and professionalism of public members of committees and boards. Public members are volunteers who participate in meetings and provide advice to Council. Volunteering is a great way for residents to get involved and make a difference.
Volunteer in your Community
Volunteer positions for openings on Committees, Boards and Working Groups are available throughout the year. Members are chosen through an application and interview process and then passed by By-law at Council.
Accessibility Advisory Committee |
Chair: Selena Forsyth PurposeAs an Advisory Committee, the goal is to advise Council on matters that will enhance the ability of people with disabilities to have equal access to opportunities within the municipality. This authority is in accordance with the Ontarians with Disabilities Act, 2005. MandateThe mandate of the Accessibility Advisory Committee is to encourage and facilitate accessibility on behalf of all persons with disabilities by promoting public awareness and sensitivity; encouraging co-operation among all service and interest groups to ensure an inclusive community for all persons; identifying and documenting relevant issues and concerns; improving access to housing, transportation, education, recreation, and employment; improving communication among all levels of government and service agencies to make recommendations regarding policy, procedure and legislation; to educate and champion needs that arise based on the Accessibility for Ontarians with Disabilities Act (2005); and recognizing that the needs of all persons, including persons with disabilities, are constantly changing. |
Audit Committee |
Chair: Charles Lannon PurposeThe Audit Committee provides a focal point for communication between Council, the external auditor and management and facilitates an impartial, objective and independent review of management practices. MandateThe Audit Committee is responsible for providing advice and recommendations, where necessary, to Council related to the oversight of the administrative systems regarding financial accounting, reporting, internal controls, safeguarding of corporate assets, compliance with legal, ethical and regulatory requirements and the effective and efficient use of resources. |
Civic Awards Advisory Committee |
Chair: David Kroeger
Staff Lead: Jeannie Maidens, Special Events Coordinator
Council Representative: Councillor Adam Pearson
PurposeTo provide advice to Council relative to the award and administration of the Civic Awards Program and to provide recommendations to Council on the selected nominees to be awarded a Civic Award in accordance with the Civic Awards Program Criteria. The Committee serves in an advisory capacity to Council on the nominations and administration of the Civic Awards Program with delegated authority under Staff to develop and host the Awards Ceremony as well as selection of inscribed awards. MandateThe Civic Awards Program celebrates nominees worthy of recognition for exceptional contributions and/or achievements bringing honour and/or enrichment to the Municipality of Port Hope. The mandate of the Committee is as follows: Promotion & Nomination
Administration of the Civic Awards Program
To evaluate the Municipality’s recognition program once each Council term, including available input from Civic Awards Advisory Committee volunteers who have contributed over the previous four (4) years. To review and recommend award categories and criteria for Council’s consideration and required amendments to the Civic Awards Nomination Criteria Policy |
Committee of Adjustment |
Chair: Louise Ferrie Blecher PurposeThe Committee of Adjustment is a Legislated Committee established in accordance with Section 44 of the Planning Act. The Committee is responsible for making decisions on consent applications, minor variance applications, enlargement of existing non-conforming uses, and other technical matters set out by the provisions of the Planning Act. MandateThe Committee of Adjustment hears applications and makes decisions on minor variances, alterations to legal non-conforming uses and consents/severances as well as consents for leases, rights-of-way or easements which extend beyond 21 years and to partially mortgage or partially discharge a mortgage on a parcel of land in accordance with provisions set out in the Planning Act, Municipality of Port Hope Official Plan and/or Zoning By-law.
1.1 The powers of the Committee of Adjustment are: As set out in Section 45 of the Planning Act, R.S.O. 1990 as amended, together with any supplementary powers contained in the Planning Act, R.S.O. 1990, or any amendment thereto. The power to give consents under s. 53 of the Planning Act, R.S.O. 1990 or any amendment thereto, provided, and only so long as, the authority to give such consents is delegated to the Council for the Municipality of Port Hope.
1.2 The Committee of Adjustment shall function in accordance with the relevant provisions of the Planning Act, R.S.O. 1990, as amended, having regard to pertinent by-laws of the Municipality, and the Secretary-Treasurer shall file all documents as required by Section 44(10) of the said Act, and all minutes and records of all applications pursuant to Section 53 and the decisions thereon, in the office of the Municipal Clerk of the Municipality of Port Hope. |
Environmental Advisory Committee |
Chair: Penny Nutbrown PurposeTo provide perspectives and advice to Council relative to the preservation, growth and sustainability of the overall landscape and natural infrastructure of the Municipality. MandateThe Committee shall provide recommendations to the Committee of the Whole on matters referred by Council and shall respond to proposed policies, planning and other environmental matters. Objectives1. Environmental Planning
2. Tree Preservation, Planning & Planting
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Heritage Business Improvement Area |
Jamie Byers, Coordinator Mandate and GoalsTo undertake projects and initiatives to promote the interests of the downtown businesses and Heritage Business Improvement Area and to develop a marketing plan and strategy to increase retail visibility.
Amend HBIA Composition - Board of Management By-law 46-2015 Establish the Port Hope Heritage Business Improvement Area and to Establish a Board of Management By-law (64:2007) |
Heritage Incentives Advisory Committee |
Chair: Connie Martinell PurposeTo administer the allocation of Heritage Incentives Programs in accordance with the Municipal By-laws and Policies established by the Corporation of the Municipality of Port Hope and to provide advice to Council on Heritage Incentives matters. MandateAdminister the allocation of grant funding in accordance with the Heritage Incentive Grant Program established by By-law 46/2018, and as amended from time to time. 1.1 The Committee shall:
For further information on "How to Apply to the Grant" program, please email Shrishma Davé. |
Heritage Port Hope Advisory Committee |
Chair: Karen O’Hara
Staff Leads: Sagar Babbar, Heritage Planner; Todd Davis, Director, Community Development
Council Representative: Deputy Mayor Todd Attridge
PurposeThe Heritage Port Hope (HPH) Advisory Committee is the Municipal Heritage Committee as described by and pursuant to the Ontario Heritage Act. The Committee provides advice and make recommendations related to municipal cultural heritage matters. MandateHeritage Port Hope is responsible for advising and assisting Council on matters pertaining to Part IV (Conservation of Buildings of Historic or Architectural Value, Designation of Properties by Municipalities) and to Part V (Heritage Conservation Districts) of the Ontario Heritage Act, as amended for time to time. |
Port Hope Public Library Board |
Chair: Bob Wallace Term of OfficeThat the members of the Board shall be appointed by Council for the term of Council, in accordance with the Public Libraries Act, or until their successors are appointed. When a member’s seat on the Board is declared vacant, that vacancy shall be determined and filled in accordance with the Public Libraries Act, R.S.O. 1990, c.P.44, as amended from time to time. MandateThat the rights, duties, powers and responsibilities of the Port Hope Library Board shall be in accordance with the relevant provisions of the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, having regard to pertinent by-laws of the Municipality.
That in carrying out the provisions of this By-law, the Port Hope Library Board shall at all times be the agent of the Municipal Corporation and while acting bona fide within the limits of the authority of this By-law neither the Board nor any member thereof shall incur any liability by reason of anything done or left undone by the Port Hope Public Library Board; provided however, that nothing in this section contained shall authorize or empower the Port Hope Library Board to incur any debt, liability or obligation for which the Municipal Corporation shall become liable without having previously obtained the consent of the Council of the Municipality of Port Hope.
That the Chief Executive Officer for the Board shall call the first meeting of the Board in a new term.
That at the first meeting in a new term of the Board the members of the Board shall elect one of its members as Chairperson.
That the Board shall submit to Council annually on or before the date and in the form specified by the Council, estimates of all sums required during the year for the purposes of the Board.
That the amount of the Board’s estimates that is approved or amended and approved by the Council shall be adopted by the Board and shall be paid to the Board out of money appropriated for it in accordance with the estimates as submitted and approved and shall not be used in any other manner or for any other purpose, without the prior approval of Council declared by Resolution.
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Parks, Recreation and Culture Advisory Committee |
Chair: John Appleman, Chair PurposeThe purpose of the Parks, Recreation and Culture Committee is to advise Council on matters pertaining to parks, recreation, events and cemeteries within the Municipality. MandateTo provide advice to Council relative to Parks, Recreation & Culture initiatives enhancing the quality of life for Port Hope residents through a wide range of innovative, inclusive, and accessible programming, providing opportunities for physical activity, social interaction and community engagement. |
Police Services Board |
Chair: Jeff Gilmer Term of OfficeThat the term of office shall be consistent with the provisions of the Police Services Act. MandateThat the powers, duties and obligations of the Port Hope Police Services Board are in accordance with the relevant provisions of the Police Services Act, R.S.O. 1990, c.P.15, as amended. |
Property Standards Committee |
Mandate To deal with appeals pertaining to Orders to Comply issued by Property Standards Officers where property does not conform to prescribed standards in accordance with the Municipality of Port Hope By-law 69/2006, as amended.
PurposeThe Property Standards Committee is a legislated committee appointed by Council established under the provisions of the Ontario Building Code Act to conduct appeal hearings to property standards orders that have been issued under the building code and the Municipal Property Standards By-law. TermMembers shall be appointed by Council in accordance with Section 15.6 of the Building Code Act, 1992, S.O. 1992, c.23, as amended, for the term of Council that appointed them, or until their successors are appointed. |
Waterfront and Riverwalk Working Group |
Chair: Faye Langmaid PurposeThe purpose of the Waterfront Riverwalk Working Group is to provide recommendations to Council relative to future waterfront and river development, including adjacent lands, within the Municipality of Port Hope. MandateThe Waterfront and Riverwalk Working Group (WRWG) is a citizen advisory group established by and responsible to Council. The WRWG will provide recommendations to Council on the strengths, attributes and opportunities to enhance the assets of the Ganaraska River and Waterfront pertaining to economic development and recreational opportunities. |
For more information about our Boards, Committees, and Working Groups, please call us at 905-885-4544 or email us.
Other volunteer opportunities |
Check out additional committee volunteer opportunities serving programming and initiatives in the Parks, Recreation, and Culture department, including: |