Boards and Committees

Accessibility Advisory Committee

Chair: Selena Forsyth
Staff: Jeanette Davidson, Director, Works and Engineering; Amy Gilmer, Asset Management/GIS Coordinator and Emily Morris, Seniors Program Coordinator
Council Representative:  Councillor Vicki Mink

Purpose

As an Advisory Committee, the goal is to advise Council on matters that will enhance the ability of people with disabilities to have equal access to opportunities within the municipality. This authority is in accordance with the Ontarians with Disabilities Act, 2005.

Audit Committee

Chair: Charles Lannon
Staff Lead: David Baxter, Director, Finance 
Council Representatives: Councillor Les Andrews and Councillor Chris Collins

Purpose

The Audit Committee provides a focal point for communication between Council, the external auditor and management and facilitates an impartial, objective and independent review of management practices.

Mandate

The Audit Committee is responsible for providing advice and recommendations, where necessary, to Council related to the oversight of the administrative systems regarding financial accounting, reporting, internal controls, safeguarding of corporate assets, compliance with legal, ethical and regulatory requirements and the effective and efficient use of resources. 

Civic Awards Advisory Committee

Committee of Adjustment

Chair: Louise Ferrie Blecher
Staff Lead: Mandy Kort, Secretary-Treasurer, Committee of Adjustment
Council Rep: Deputy Mayor Todd Attridge

Purpose

The Committee of Adjustment is a Legislated Committee established in accordance with Section 44 of the Planning Act. The Committee is responsible for making decisions on consent applications, minor variance applications, enlargement of existing non-conforming uses, and other technical matters set out by the provisions of the Planning Act.

Mandate

The Committee of Adjustment hears applications and makes decisions on minor variances, alterations to legal non-conforming uses and consents/severances as well as consents for leases, rights-of-way or easements which extend beyond 21 years and to partially mortgage or partially discharge a mortgage on a parcel of land in accordance with provisions set out in the Planning Act, Municipality of Port Hope Official Plan and/or Zoning By-law.

1.1 The powers of the Committee of Adjustment are:

As set out in Section 45 of the Planning Act, R.S.O. 1990 as amended, together with any supplementary powers contained in the Planning Act, R.S.O. 1990, or any amendment thereto.

The power to give consents under s. 53 of the Planning Act, R.S.O. 1990 or any amendment thereto, provided, and only so long as, the authority to give such consents is delegated to the Council for the Municipality of Port Hope.

1.2 The Committee of Adjustment shall function in accordance with the relevant provisions of the Planning Act, R.S.O. 1990, as amended, having regard to pertinent by-laws of the Municipality, and the Secretary-Treasurer shall file all documents as required by Section 44(10) of the said Act, and all minutes and records of all applications pursuant to Section 53 and the decisions thereon, in the office of the Municipal Clerk of the Municipality of Port Hope.

Environmental Advisory Committee 

Chair:  Penny Nutbrown
Staff Rep: Lauren Wingham-Smith, Manager, Environmental Remediation
Council Representative:  Councillor Claire Holloway Wadhwani

Purpose

To provide perspectives and advice to Council relative to the preservation, growth and sustainability of the overall landscape and natural infrastructure of the Municipality.

Mandate

The Committee shall provide recommendations to the Committee of the Whole on matters referred by Council and shall respond to proposed policies, planning and other environmental matters.

Objectives

1. Environmental Planning

• To provide advice to Municipal Council and Staff regarding immediate and long-term environmental and sustainability strategic initiatives, as identified within an annual workplan or as requested by the Director of Works & Engineering or designate.
• The identification and recommended approach to implementation of new or existing programs, approaches or policies relating to the protection, sustainability and enhancement of natural resources and systems and sustainable agricultural practices within the Municipality.
• To raise new, relevant, unexplored environmental issues with direct impact to the natural infrastructure of the Municipality of Port Hope.
• Make recommendations on environmental issues that have significant implications for the rural area.
• Undertake monitoring and make ongoing recommendations regarding climate action upon completion of the Climate Action Plan or as directed by Council.
  
  

2. Tree Preservation, Planning & Planting

• The Committee will consider and provide recommended updates to the Forest Master Plan and Tree Policy.
• At the request of the Director of Works and Engineering and/or the Director of Parks Recreation and Culture, the Committee will provide suggestions/recommendations with respect to trees where construction, street upgrades, park development or major landscaping is being planned so that the current tree population is properly and completely assessed.
• Encourage expansion of annual tree planting programs to meet demand.
• The Committee will consider any gift/donation or offer of trees if the trees in question meet the needs and objectives of the Committee, in accordance with Municipal policies.
• Provide advice on the Municipality’s policies, by-laws and guidelines which effect trees with the objective of maximizing the retention of existing trees, woodlands and natural areas.
• The Committee will receive and review reports as required from time to time from an Arborist, in consultation with the Director of Works and Engineering and/or the Director of Parks, Recreation and Culture.

Heritage Business Improvement Area

Jamie Byers, Coordinator
905.375.7378 
info@porthopehbia.com 
Council Rep: Deputy Mayor Todd Attridge

Mandate and Goals

To undertake projects and initiatives to promote the interests of the downtown businesses and Heritage Business Improvement Area and to develop a marketing plan and strategy to increase retail visibility.

• To promote the Heritage Business Improvement Area as a business, shopping and entertainment area
• To promote the historic downtown business district
• In partnership with the Municipality of Port Hope jointly undertake projects to improve, beautify and maintain municipally owned lands, buildings and structures within the Heritage Business Improvement Area.

Amend HBIA Composition - Board of Management By-law 46-2015

Establish the Port Hope Heritage Business Improvement Area and to Establish a Board of Management By-law (64:2007)

Heritage Incentives Advisory Committee

Chair: Connie Martinell
Staff Lead: Shrishma Davé, Deputy Clerk 
Council Representative: Councillor Les Andrews

Purpose

To administer the allocation of Heritage Incentives Programs in accordance with the Municipal By-laws and Policies established by the Corporation of the Municipality of Port Hope and to provide advice to Council on Heritage Incentives matters.

Mandate

Administer the allocation of grant funding in accordance with the Heritage Incentive Grant Program established by By-law 46/2018, and as amended from time to time.

1.1 The Committee shall:  

Heritage Port Hope Advisory Committee

Purpose

The Heritage Port Hope (HPH) Advisory Committee is the Municipal Heritage Committee as described by and pursuant to the Ontario Heritage Act. The Committee provides advice and make recommendations related to municipal cultural heritage matters. 

Mandate

Heritage Port Hope is responsible for advising and assisting Council on matters pertaining to Part IV (Conservation of Buildings of Historic or Architectural Value, Designation of Properties by Municipalities) and to Part V (Heritage Conservation Districts) of the Ontario Heritage Act, as amended for time to time.

Port Hope Public Library Board

Chair:  Bob Wallace
Council Representative: Councillor Vicki Mink

Term of Office

That the members of the Board shall be appointed by Council for the term of Council, in accordance with the Public Libraries Act, or until their successors are appointed.  When a member’s seat on the Board is declared vacant, that vacancy shall be determined and filled in accordance with the Public Libraries Act, R.S.O. 1990, c.P.44, as amended from time to time.

Parks, Recreation and Culture Advisory Committee

Chair: John Appleman, Chair
Staff Lead: Julia Snoek, Director, Parks, Recreation and Culture 
Council Rep: Councillor Adam Pearson

Purpose

The purpose of the Parks, Recreation and Culture Committee is to advise Council on matters pertaining to parks, recreation, events and cemeteries within the Municipality. 

Mandate

To provide advice to Council relative to Parks, Recreation & Culture initiatives enhancing the quality of life for Port Hope residents through a wide range of innovative, inclusive, and accessible programming, providing opportunities for physical activity, social interaction and community engagement.  

Police Services Board

Chair: Jeff Gilmer
Council Representative: Mayor Olena Hankivsky and Councillor Les Andrews

Term of Office

That the term of office shall be consistent with the provisions of the Police Services Act.

Mandate

That the powers, duties and obligations of the Port Hope Police Services Board are in accordance with the relevant provisions of the Police Services Act, R.S.O. 1990, c.P.15, as amended.

Property Standards Committee

Mandate

To deal with appeals pertaining to Orders to Comply issued by Property Standards Officers where property does not conform to prescribed standards in accordance with the Municipality of Port Hope By-law 69/2006, as amended.

The duties and obligations of the Property Standards Committee shall be in accordance with Section 15.6 of the Building Code Act, 1992, S.O. 1992, c.23, as amended, and in accordance with By-law 69/2006, as amended.

Purpose

The Property Standards Committee is a legislated committee appointed by Council established under the provisions of the Ontario Building Code Act to conduct appeal hearings to property standards orders that have been issued under the building code and the Municipal Property Standards By-law.

Term

Members shall be appointed by Council in accordance with Section 15.6 of the Building Code Act, 1992, S.O. 1992, c.23, as amended, for the term of Council that appointed them, or until their successors are appointed.

Waterfront and Riverwalk Working Group

Chair: Faye Langmaid
Staff Lead: Julia Snoek, Director, Parks, Recreation and Culture
Council Representative: Councillor Claire Holloway Wadhwani 

Purpose

The purpose of the Waterfront Riverwalk Working Group is to provide recommendations to Council relative to future waterfront and river development, including adjacent lands, within the Municipality of Port Hope.

Mandate

The Waterfront and Riverwalk Working Group (WRWG) is a citizen advisory group established by and responsible to Council. The WRWG will provide recommendations to Council on the strengths, attributes and opportunities to enhance the assets of the Ganaraska River and Waterfront pertaining to economic development and recreational opportunities.