Chair: Marie Jones
Part IV Chair: Phil Carter
Part V Chair: Marie Jones
Treasurer: Gord Thompson
Secretary: Rebecca Dahle
Staff Rep.: Sonia Tam, Planner, firstname.lastname@example.org or 905.885.2431
Council Rep.: Deputy Mayor Les Andrews
The Heritage Port Hope Advisory Committee meets the third Monday of each month at 7:00 p.m., Town Hall, 56 Queen Street.
The mission of the Heritage Port Hope Advisory Committee is to advise and assist Municipal Council on all matters relating to Part IV (Conservation of Buildings of Historic or Architectural Value, Designation of Properties by Municipalities) and to Part V (Heritage Conservation Districts).
The Committee also assists Municipal Council to ensure that sound heritage conservation practices are followed throughout the Municipality of Port Hope, in accordance with the Ontario Heritage Act, the Ontario Planning Act and the Municipality's Official Plan and associated by-laws, and that ongoing plans for change and development recognize the heritage of the community so as to provide for the long-term benefit of individuals and the community at large. This mission shall be accomplished through the provision of advice and recommendations on heritage-related matters to Municipal Council and to members of the community.
Heritage Port Hope (HPH) Advisory Committee recognizes that heritage conservation practice goes beyond strict regulations and enforcement to include a co-operative approach when working with property owners. Heritage Port Hope (HPH) Advisory Committee takes into consideration a property owner's perspective as part of its ongoing efforts to promote heritage conservation. Heritage Port Hope (HPH) Advisory Committee recognizes that adaptive reuse is a factor in allowing heritage buildings to survive for future generations.
The Heritage Port Hope (HPH) Advisory Committee is an advisory Committee to Port Hope Municipal Council, in compliance with the provisions of the Ontario Heritage Act, as amended. HPH provides advice to Council on matters pertaining to heritage designations and in terms of Planning and Development as they relate to designated property or Heritage Districts.
The committee encourages sound conservation practices that identify and maintain the original context and intent of our heritage resources. This goal is pursued through the designation process and the provision of resources to owners of heritage properties to enable them to make informed decisions about the preservation and maintenance of their properties.
Members of Heritage Port Hope (HPH) Advisory Committee execute their responsibilities and carry out the specific activities outlined in the following key areas:
Heritage Port Hope (HPH) Advisory Committee assigns its appointed members to its sub-committees and appoints a member to the Municipality's Heritage Incentives Approval Committee.
As an Advisory Committee to Council, Heritage Port Hope (HPH) Advisory Committee reports to Council regularly through the Council Member appointed to Heritage Port Hope (HPH) Advisory Committee; by distribution to Council through the Municipal Clerk (Director of Corporate Services) the approved Heritage Port Hope (HPH) Advisory Committee meeting minutes; by annual report to Council; and by other reports as required or requested by Council.
Heritage Port Hope (HPH) Advisory Committee shall follow the Heritage Plaque Protocol in accordance with Schedule B of this By-law.
There are four sub-committees of Heritage Port Hope (HPH) Advisory Committee, each of which is accountable to Heritage Port Hope (HPH) Advisory Committee for the execution of its specific assigned responsibilities. Each sub-committee makes regular reports at general meetings of Heritage Port Hope (HPH) Advisory Committee.
The New Designations Committee is accountable for recommending and assisting in the designation of buildings under Part IV of the Ontario Heritage Act. This Committee will also undertake inventories of other significant heritage resources in the Municipality. When cultural heritage resources are threatened by major alteration or demolition, this Committee will undertake documentation of the resource for the historical record before such work commences.
The Part IV Committee is accountable for matters pertaining to Heritage Properties designated under Part IV of the Ontario Heritage Act that are not located within the Heritage District(s). This Committee makes recommendations regarding Part IV Heritage and Sign Permit applications and will advise and consult with Part IV designated property owners and tenants. In order to make its Permit recommendations in a timely manner, this Committee has the authority to render a recommendation on all such applications subject to specific conditions being met without consultation with the full Heritage Port Hope (HPH) Advisory Committee.
The Heritage Conservation District(s) Committee is accountable for recommendations on matters pertaining to Heritage Properties designated under Part IV and Part V of the Ontario Heritage Act that are located within the Heritage Conservation District(s). This Committee makes recommendations on Heritage and Sign Permit applications for properties within the Heritage Conservation District(s), advises and consults with designated property owners and tenants, and recommends or advises on expansions to the existing Heritage Conservation District(s) or the creation of new ones. In order to make its Permit recommendations in a timely manner, this Committee shall have the authority to render a recommendation on all such applications for consent, refusal, or consent subject to specific conditions being met, without consultation with the full Heritage Port Hope (HPH) Advisory Committee.
The Public Relations and Education Committee undertakes public relations and educational initiatives, including such matters as research and reference materials, brochures, newsletters, displays, and workshops, develops an information kit for new owners or tenants of designated Heritage Properties and makes appropriate presentations to them and develops an information package for new appointed members of Heritage Port Hope (HPH) Advisory Committee.
The Corporation of the Municipality of Port Hope has identified the need to develop and adopt a protocol between Heritage Port Hope (HPH) Advisory Committee and the Municipality regarding administration of the Heritage plaque program. For more details see Schedule "B" to By-law 64/2015.
Heritage Port Hope Advisory Committee (HPH) Consultation/Communications Protocol (relating to Development proposals under review by the Municipality)
Heritage matters remain a key focal point of the Municipality of Port Hope in general and Planning & Development Services Department in particular (both the Planning and Building Sections). That said, heritage matters are not the lens through which MPH staff see all development applications and proposals (particularly those outside of Part IV or Part V Heritage Act regulations).
Consultation with HPH remains an important aspect of reviewing development applications in order to ensure the Municipality's heritage streetscapes and landscapes are considered and maintained or enhanced wherever possible.
Role of Municipality of Port Hope Staff
The Municipality shall appoint a staff member to attend monthly HPH meetings to provide an update and coordinate comments on both building and planning matters/applications.
Role of Heritage Port Hope
HPH will follow the established regulations in terms of the approved Code of Conduct and Terms of Reference for the HPH. For all Heritage Permit applications as well as those development applications (i.e. Site Plan, Site Plan Amendment, Plan of Subdivision, etc.) where Part IV or Part V of the Ontario Heritage Act regulations are applicable under the Provincial Policy Statement, HPH comments are required.
Development proposals which are reviewed by the Municipal Development Review Team (as part of the pre-submission consultation), where Part IV or Part V of the Heritage Act regulations are applicable under the Provincial Policy Statement, HPH comments are required; and shall include an HPH representative at the meeting in order to address any potential HPH concerns as early as possible.
Required Info & Timing
In order to provide a comprehensive review of the above-noted development applications, HPH shall be circulated a site plan drawing as well as a colour elevation in addition to standard elevations and exterior materials listing as early as possible prior to the deadline for comments. HPH will strive for a 14-day turnaround on development applications.
Consultation with Staff
Consultations and meetings between Staff and HPH members should, generally, be scheduled in advance and located in offices in Town Hall.
The Planning & Development Services Department will ensure all correspondence and reports related to heritage matters are circulated to Heritage Port Hope on the Friday before presented to Committee of the Whole.
During each term of the HPH, the committee should review this Consultation/Communications Protocol to ensure it accurately reflects the original mandate of the committee.
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