Asset Management Plan

Aerial view of Municipality of Port Hope

The Municipality of Port Hope tracks, maintains, and cares for its assets through its vigorous asset management plans and reports.

The Asset Management Plan for the Municipality of Port Hope was completed it August 2025, and adopted by Council on September 16, 2025. This Asset Management Plan (AMP) identifies the current practices and strategies that are in place to manage public infrastructure and makes recommendations where they can be further refined. Through the implementation of sound asset management strategies, the Municipality of Port Hope can ensure that public infrastructure is managed to support the sustainable delivery of municipal services.

Read the Asset Management Plan

What is asset management?

Asset management is an organization’s planned approach to realize value from its assets. As a municipality, corporate asset management helps us care for the infrastructure that delivers services that contribute to the quality of life of the community. Asset Management is an on-going process and a journey that seeks incremental improvement overtime.

The Municipality of Port Hope owns and operates a substantial portfolio of assets across different service areas. These assets are essential to the well-being of the community and form an integral part of our communities long-term financial and service delivery planning.

Why is asset management important?

Asset Management planning helps us deliver safe and sustainable services in a predictable and cost-effective manner. The Corporate Asset Management Program aims to advance the municipal asset management practices to deliver the expected levels of service while managing risks and using resources wisely. The following infographic and highlights the main components of asset management process which need to be balanced in order to create sustained value for the residents.

A timeline of the Asset Management Program and steps taken to achieve an asset management plan.

Asset Management process

Council, community and stakeholders are involved in the process first, to determine and map out the regulatory requirements, needs, and expectations. This is then merged into corporate strategic documents and direction.
From there, an Asset Management Plan is developed, which includes, vision, mission, goals, objectives, asset inventory condition and risk analysis, level of service, lifecycle management strategies, financial strategy, and recommendations.
The Lifecycle Management is created to maintain decision support, which supports Financial Sustainability, developed to sustain funding plans.
This process culminates in a plan that assists the municipality with current and future asset plans, design, builds, operations, maintenance, renewals, replacement, and disposal.

One way of thinking about asset management is to compare it to the maintenance and care that we give to our homes. The following table illustrates some of the tasks taken to ensure your home is running well and related task the municipality takes on to ensure municipal services are well run. This is what forms part of the Asset Management Plans.

Task comparison: home versus municipality
My well run home	My well run municipality
We keep our home safe and in good condition.	The Municipality keeps public infrastructure in good working and safe condition
We do timely maintenance for home roof and equipment to avoid break ups and prolong service life.	Municipality conducts timely inspections and repairs to its assets to deter high replacement costs. For example roads resurfacing every 15 years.
We save money in advance for the major repairs and buying new furniture and equipment.	Municipality evaluates funds needed to maintain and replace assets and reserves money in advance.
When spending money we prioritize important matters. For example, we may prioritize fixing a leaky roof over buying a BBQ.	Municipality prioritizes replacement/refurbishment of assets that pose high risk to the Community and have high impact on people
We shop around to find appropriate home equipment at reasonable prices. We buy durable and longer lasting equipment.	Municipality ensures that assets procured are cost effective throughout the whole life cycle – from purchase to disposal.
We care about impacts on environment. We are reducing, recycling, and buying energy efficient products to minimize our carbon footprint.	Municipality is serious about impacts on climate change. Municipality is developing natural asset plans, planting more trees and maintains trees and parks.
To address climate change impact, we may buy flood protection insurance or install air-conditioning in the house.	Municipality takes steps adapting to climate change risks such as upsizing stormwater pipes and preserving wetlands and forests.
We plan to coordinate repairs to minimize family disruptions and save money.	Municipality strives to coordinate upgrades so disruptions and costs are minimized.

Access Asset Management Plans and Documents by Timeline

The following highlights the asset management plans and timelines of implementation. If you require an accessible copy of any of the documents, please contact us by phone at 905-885-4544 or by email.

August 2012

The Province of Ontario published 'Building Together: Guide for Municipal Asset Management Plans (AMP) to encourage and support municipalities in Ontario to develop AMP(S) in a consistent manner.

December 2013

Council approved the 2013 Asset Management Plan

December 2016

Council approved the 2016 Asset Management Plan

January 2018

Ontario Regulation 588/17: Asset Management Planning for Municipal Infrastructure comes into force. The regulation sets out timelines for phased milestones to be achieved

July 2019

Council approved the Strategic Asset Management Policy
Enterprise Asset Management Software has been procured and implementation begun

August 2020

Developed and hired the Asset Management & GIS Coordinator staff position

July 2022

Report regarding Current Level of Service for Core Infrastructure
Council approved the Drinking Water Asset Management Plan
Council approved the Wastewater Asset Management Plan
Council approved the Stormwater Asset Management Plan
Council approved the Transportation Asset Management Plan
Completed review and update of the Strategic Asset Management Policy

July 2024

Municipalities to have an approved asset management plan for all municipal infrastructure assets

Council approved the Asset Management Plan for Facilities
Council approved the Asset Management Plan for Fleet and Fleet Equipment
Council approved the Asset Management Plan for Land Improvements
Council approved the Asset Management Plan for Machinery and Equipment

July 2025

Expand asset management plans to include proposed level of service and sustainable long-term financial strategy to achieve those levels

September 2025

The Asset Management Plan for the Municipality of Port Hope was completed it August 2025, and adopted by Council on September 16, 2025.

Read the Asset Management Plan

June 2026

The updated Strategic Asset Management Policy and Terms of Reference were adopted by Council on June 16, 2026

Read the Asset Management Policy

Asset Management Terms of Reference

Strategic Asset Management Policy

Terms of Reference

Purpose of the Group / (Mandate)

The Asset Management Team (AMT) has been established to coordinate the integration of asset management across the Municipality and to implement asset management system planning and deployment. The AMT will ensure an integrated approach to continuous improvement in its asset management practices and capabilities within the Municipality. It will also assist in continuing to foster and improve the culture of asset management within the Municipality and ensure compliance under Ontario Regulation 588/17.

O. Reg 588/17 - Asset Management Planning for Municipal Infrastructure was approved and filed on December 27, 2017. This was new legislation made under the Infrastructure for Jobs and Prosperity Act, 2015. A summary of the requirements and implementation timeline is as follows:

Summary of the requirements
Date	Regulatory Requirement
by July 1, 2019	Strategic Asset Management Policy
by July 1, 2022	Asset Management Plan: Phase 1 - Core Assets Inventory of Assets Current levels of service measured by standard metrics Costs to maintain levels of service
by July 1, 2024	Asset Management Plan: Phase 2 - Build out the Phase 1 plan to include all assets
by July 1, 2025	Asset Management Plan: Phase 3 Proposed levels of service Lifecycle management Financial strategy
Ongoing	Annual asset management update to Municipal Council, due on or before July 1 of each year.

The International Infrastructure Management Manual (IIMM) acknowledges the importance of having an asset management team with representatives from a cross section of departments to ensure that asset management is an integrated part of the corporate process rather than an isolated activity. AMT will embed, integrate, monitor, support and report on the development and implementation of asset management practices at the Municipality of Port Hope.

Composition

The AMT will consist of the following members or their delegate:
- Manager, Municipal Assets and GIS (Co-Chair)
- Manager, Financial Planning (Co-Chair)
- Deputy Fire Chief, Training & Operations
- Manager, Engineering
- Manager, Environmental Remediation
- Manager, Information Technology
- Manager, Parks, Trails and Waterfront
- Manager, Recreation and Corporate Facilities
- Manager, Transportation
- Manager, Wastewater
- Manager, Water
Occasional members may attend meetings by invitation depending on the agenda items. These members will be included in the meeting should their knowledge and experience assist the AMT in better understanding their area of expertise. Occasional members will be contacted by an AMT chair to coordinate availability.

The Asset Management Steering Committee will consist of all members of the Senior Leadership Team (SLT).
Role of the AMT Chair
The AMT chair is a joint assignment between the Manager, Municipal Assets and GIS, as well as the Manager, Financial Planning. The Chair’s role is to coordinate, advise, steer and work cooperatively with all departments of the municipality to provide guidance towards achieving the overall corporate strategic goal of moving towards best practice in asset management to support sustainable service delivery.
Meeting and Attendance

The AMT will meet monthly until all milestones related to Ontario Regulation 588/17 have been completed and then at a minimum of six times per year to refine asset management practices and complete annual Asset Management Plan updates. The AMT will also meet monthly, during budget season.

AMT meeting attendance and contributions will contribute to annual professional development reviews, as related to asset management responsibilities.
Responsibilities

AMT members will demonstrate a commitment to building a strategic asset management culture for the benefits of improved asset management practices and proactively seek to reinforce its relevance to all staff members. The AMT will facilitate the use of Asset Management best demonstrated practices, ensuring the Municipality is efficient at supporting service delivery.

Key roles and responsibilities include:

Key roles and responsibilities
Related Group	Responsibilities
Council	Approve the Strategic Asset Management Policy, and Asset Management Plan (as updated every 5 years) Receive annual reporting on the status and performance of the Municipality’s Asset Management Plan Review and approve funding associated with Asset Management and infrastructure investment through the annual budget process Establishing corporate priorities through strategic planning Provide resources for the implementation of the Strategic Asset Management Policy and Asset Management Plan
Asset Management Steering Committee	Assist in creating and maintaining a culture of Asset Management Implementation of the Asset Management Plan at an organizational level Oversee and review large scale strategic changes to the asset register, Asset Management Plan, Strategic Asset Management Policy Ensure alignment and integration with corporate plans Incorporate asset management responsibilities within job descriptions and performance reviews Identify corporate resources required for implementation of the Strategic Asset Management Policy and Asset Management Plan Review the Asset Management Plan and Strategic Asset Management Policy, at least every 5 years
Asset Management Team Co-Chair	Implement Strategic Asset Management Policy Developing and presenting asset management plans, policies, and terms of reference to Council Recommend sustainable financial strategies Organization of AMT meetings Review Asset Management training opportunities and provide recommendation for staff Complete annual AM reviews and provide Council updates Facilitate the preparation and implementation of asset management plans Develop condition assessment practices
Asset Management Team	Represent respective service areas within the AMT Define levels of service metrics and targets Ownership over asset data related to their subject area, and are responsible for its regular upkeep Incorporate lifecycle costing, level of service and risk profile considerations when evaluating competing asset investment needs within the annual budget process Provide knowledge to support the development of asset management plans for their service areas Complete condition assessments and maintenance management practices Coordinate annual reporting on the status and performance of the Municipality’s assets Attend and participate in AMT meetings
All Staff	Assist in creating and maintaining a culture of Asset Management Engage in Asset Management as it pertains to one’s position within the Corporation through recommendations for improving business processes Operate and maintain assets in a manner that ensures their longevity

Asset management planning is a requirement for many Provincial and Federal grant programs including the Canada Community-Building Fund, which the Municipality receives funds from every year. The Province of Ontario may also make asset management planning and/or policies a requirement under the Jobs and Prosperity Act, 2014. Having an asset management program puts Port Hope in a progressive position for future grant opportunities and changes to legislation.

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